[M037] Event Coordinator

Job description
Job Description : Event Coordinator

Position Title : Event Coordinator

Location : Remote

About Us : At Britts Imperial Education Group UAE, we value creativity, collaboration and innovation and look forward to welcoming a new team member on board.

The BIG Academy offers International Certification and Higher Education programs that have migration pathways for Partnered Universities in the US, Middle East , France, and Australia for our students. BIG Education has multiple campuses across Middle East, Europe & USA which will foster opportunities for our employees to work.

Please refer below to our campus websites across multiple geographies:

Position Summary :

The Event Coordinator is responsible for planning, organizing, and executing a variety of university events, including academic, cultural, recreational, and social activities. This role requires a high level of organization, excellent communication skills, and the ability to work collaboratively with various university departments, students, and external vendors to ensure successful event execution.

Key Responsibilities :

1. Event Planning and Coordination:

- Develop, plan, and coordinate events from concept to completion, ensuring they align with the university's mission and objectives.

- Collaborate with university departments, student organizations, and external partners to identify event requirements and goals.

- Create detailed event plans, timelines, and budgets, and manage resources efficiently.

2. Budget Management:

- Prepare and manage event budgets, ensuring cost-effectiveness and adherence to financial guidelines.

- Negotiate contracts with vendors, suppliers, and venues to secure the best possible rates and services.

3. Logistics and Operations:

- Coordinate logistics, including venue selection, catering, transportation, audiovisual equipment, and event setup and breakdown.

- Ensure all necessary permits, licenses, and insurance are obtained for events.

- Oversee event registration, attendee tracking, and on-site event management.

4. Marketing and Promotion:

- Develop and implement marketing strategies to promote events through various channels, including social media, university websites, email newsletters, and print materials.

- Design and distribute promotional materials to attract attendees and increase event visibility.

5. Stakeholder Engagement:

- Build and maintain positive relationships with internal and external stakeholders, including faculty, staff, students, alumni, and community partners.

- Act as the main point of contact for all event-related inquiries and communications.

6. Evaluation and Reporting:

- Conduct post-event evaluations to assess success and areas for improvement.

- Prepare and present detailed event reports, including attendance metrics, financial performance, and participant feedback.

7. Compliance and Safety:

- Ensure all events comply with university policies, procedures, and safety regulations.

- Implement risk management strategies to ensure the safety and security of event participants.

Qualifications :

- Education: Bachelor’s degree in Event Management, Hospitality, Public Relations, or a related field.

- Experience: Minimum of 2-3 years of experience in event planning, coordination, or a related role. Experience in a university or academic setting is preferred.

- Skills:

- Strong organizational and project management skills.

- Excellent communication and interpersonal skills.

- Ability to multitask and work under pressure.

- Proficiency in Microsoft Office Suite and event management software.


- Creative problem-solving abilities and attention to detail.

- Other: Flexibility to work evenings, weekends, and holidays as required by event schedules.

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